What Does A Location Scout Do?
A location scout plays a critical role in the production process, primarily responsible for finding and evaluating locations for commercials, films, photoshoots, and other productions. They help bring the creative vision to life by finding locations that match the director, photographer, or creative agency’s concept while also ensuring the practicalities of shooting in those spaces.
Here’s a breakdown of what a location scout does:
1. Understand the Creative Vision
The first step for a location scout is to meet with the director, photographer, or producer to understand the look, feel, and mood of what they are looking for. They need to know the specific requirements for the shoot, including:
Type: What kind of location does the production need? (Homes, offices, streets, basketball courts, theaters, etc.)
Aesthetic and mood: What vibe or atmosphere does the production require? (e.g., modern, gritty, clean, etc.)
Setting needs: Are they looking for an urban, rural, or industrial space? What specific elements must the location have?
2. Research Potential Locations
Once the creative brief is clear, the location scout starts searching for potential locations. This can involve:
Online databases: Scouring through location agencies, open databases, and online searches.
Physical scouting: Driving or walking through potential areas to spot locations that fit the project’s needs.
Networking: Reaching out to other professionals in the industry for suggestions or inside knowledge on available locations.
Mayor’s Office: Checking for permissions, permits, and any other regulatory information about public and private spaces.
3. Photograph and Evaluate Locations
After identifying potential sites, the location scout visits and photographs each one. They look at a variety of factors, such as:
Visual appeal: Does the location match the creative vision in terms of aesthetics and mood?
Logistics: Can the crew, equipment, and cast be easily accommodated? Considerations include space, accessibility, and facilities (bathrooms, electricity, etc.).
Lighting: How does natural light interact with the space at different times of the day? The scout assesses lighting conditions for the desired effect.
Sound: For film or video shoots, the noise level in and around the location is critical. Is the location too noisy or too quiet?
Safety: They ensure that the space is safe for the crew and talent, looking out for hazards like poor structural integrity or traffic concerns.
The scout provides the production team with photos, detailed descriptions, and other important information about the location, including:
Size and layout: Floor plans or dimensions of the space, if necessary.
Logistics: Notes on power sources, water access, parking availability, and any other relevant logistical details.
Backup plans: In case the primary location doesn’t work out, they may provide alternatives or backup options.
4. Obtain Necessary Permissions
Once a location is selected, the scout handles the logistics of securing permissions and permits for filming or photography. This may involve:
Location agreements: Negotiating contracts or rental agreements with property owners.
Securing permits: For public spaces, the scout coordinates with local authorities to obtain the proper filming or shooting permits, which may include insurance and insurance riders.
Insurance requirements: Ensuring that the production has the necessary insurance coverage for the location.
5. Coordinate Logistics
The location scout works closely with the production team to coordinate all logistical elements, including:
Access: Ensuring the crew can get to the location with ease, managing things like parking, loading zones, or accommodations for talent and crew.
Timing: Planning the best shooting times based on location availability, lighting conditions, and weather (for outdoor shoots).
Location-specific challenges: Solving any specific issues that arise, such as permits for street closures, power needs for equipment, or dealing with public access.
6. On-Site Assistance During the Shoot
While the primary responsibilities of a location scout are before the shoot, they may also assist on set during the shooting process as a location manager. This can include:
Location liaison: The scout will act as a liaison between the location and the production team, ensuring smooth communication and coordination to make sure the chosen site works for the specific needs of the production.
Coordinating with authorities: If any permits or special arrangements need to be made during the shoot, the scout liaises with the necessary entities.
Skills Needed for a Location Scout
To be a successful location scout, individuals need a variety of skills:
Attention to detail: They must be able to find a location that fits both the creative and practical needs of the production.
Creativity: The ability to spot unique and inspiring locations that enhance the project.
Problem-solving: Quickly finding solutions to logistical or unexpected issues.
Negotiation skills: Securing permissions, managing contracts, and working with location owners or city officials requires strong negotiation skills.
Organizational skills: Managing multiple locations and handling paperwork for permits and insurance demands careful organization.
Conclusion
Location scouts are essential for bringing a production’s vision to life, ensuring that each location supports the story while managing the logistical and legal aspects of shooting on location. Their work is key to ensuring that productions run smoothly and efficiently, saving the team time and stress by securing the right locations with the proper permissions. Whether you're shooting in a bustling city like NYC or a remote countryside, a skilled location scout can make all the difference in achieving the perfect setting for your project.
